Office Administrator

Location: Los Angeles, CA

Skills: Microsoft Office, Customer Service, Interpersonal

Grapevine Technology is a recruiting firm focused on quality candidate placement with high profile client companies. Our client in Los Angeles, CA is seeking an Office Administrator.

Provide basic office administrative and clerical support to senior manager(s) or an office. Generally act as the first point of contact of the office. Areas of responsibilities include drafting correspondences, answering phones calls, coordinating meetings, arranging travels and ordering office supplies and other office duties as required. Work under direct supervision.

Key Accountabilities

  • Answer and screen telephone calls and direct messages and calls to appropriate person
  • Review and sort incoming mail, deliver to appropriate person
  • Make domestic and international travel arrangements and schedule appointments as needed
  • Coordinate meetings (setting up conference calls, scheduling meeting rooms, arranging reservations/catering, etc.)
  • Manage calendar including scheduling meetings, rooms and appointments.
  • Track expenses and manage corporate credit cards
  • Perform other administrative duties including filing, photocopying, faxing and ordering and maintaining office supplies, office relocations, phone, computer service
  • Gather information and conduct research as required

Knowledge and Experience

  • 1-3 years experience
  • Basic industry and business function knowledge a plus

Skills and Competencies

  • Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills
  • Ability to work independently and manage one’s time
  • Ability to keep information organized and confidential
  • Advanced user of computer applications, such as Microsoft Word, Excel, Outlook and PowerPoint

Attributes – Initiative/Proactive – Sense of urgency – Information Seeking – Listening, Understanding and Responding – Customer Service/ Service Partner Orientation

If you are interested in any of our open positions, please contact us or complete our pre-employment application online.